Minutes of the 21st Annual General Meeting held on Sunday 2nd April 2006 at 11.15am.
1. Apologies for Absence -
Mary & Dick Knapp, St Clair Sepion, Ted Matthews, Graham Brightwell, Ian Parkinson, Nelson Morrow and May Lustgarten.
Attendance: - See Secretary for list.
2. Minutes of the 20th Annual General Meeting held on 20th March 2005 were approved and signed as being a correct record of the meeting. Proposed Stephen Mulliner Seconded David Mooney.
3. Matters Arising from the Minutes: -
Child Protection Policy – Our Policy is that no child is allowed on to the premises unless in the company of a parent or an adult approved by the parent. The above policy is to remain in force until such time as a schools programme is in force.
4. Chairman's Report: -
This is the 4th and last Chairman’s Report of John Cosier who is resigning due to his moving away from the area, he is to remain a Far Country Member.
Thanks to Graham and Mary for organizing the Mary Rose and Longman teams respectively and Dick for the internal competitions.
Thanks to Don Beck for organising the Interclub Golf team and Stephen Mulliner for the Interclub Assoc matches.
Surbiton is in the finals of the Interclub Golf, but due to technical difficulties, the final will not be played until mid May 2006.
The Chairman's Report was adopted. (Copy attached to Committee's Minutes).
5. Approval of Annual Accounts: -
Balance sheet and notes attached to filed Committee's Minutes.
Mike talked us through the accounts and thanked George for his ongoing loan. Bar is a club licence so the aim is not to make a profit.
Suggestions that the bar is made easier to access and pay (discuss at next committee meeting)
It was suggested that we split the corporate income from the other income.
A modest profit of £2.20 was made on the clothing.
There are still some issues outstanding before the accounts can be audited.
Proposed by Brian Rees Seconded by Aideen Philips
6. Election of Committee Members: -
One committee member stood down this year John Cosier.
Secretary Chris Osmond: Proposed David Mooney Seconded Mike Lambert. Voted unanimously.
Treasurer Mike Burrow: Proposed Quiller Barrett Seconded Samir Patel. Voted unanimously.
The rest of the committee is willing to stand: Proposed Stephen Mulliner Seconded Brian Rees. Voted unanimously.
There was a vote of thanks to the Committee.
7. Election of Honorary Auditor: -
Ian Bond had agreed to stand for re-election: Proposed by Julian Sheraton-Davis Seconded by Aideen Philips. Voted unanimously.
8. Constitution
Two changes to be made:-
1. Amend date for the accounts to the 31st of December. Voted unanimously.
2. Licensing Act 1964 to 2003.
Proposed Samir Patel Seconded Julian Sheraton-Davis. Voted unanimously.
9. President 2006: -
We were delighted to see Lionel Wharrad at the meeting who has agreed to remain as President.
10. Membership and Coaching
See attached proposal. There was then a general discussion. David Mooney spoke about coaching and suggested around 10 club members attend a club course so as they can assist with the coaching of new members. There was also a suggestion that new members receive a welcome pack David said that this was in hand.
Michael Hague then spoke about coaching.
11. Any Other Business
A No Parking Members Only notice needs to be put by the car park entrance to stop outsiders using our car park.
We need to register with Eugene Chang re recruiting young players.
Thanks to John and Catherine Cosier who was then presented with some flowers by Lionel Wharrad. There was a return of thanks from John.
Meeting closed 12.01½
……………….. SIGNED
………………..DATED
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